Student Handbook - Academic Policies


Union College Website

The user guidelines and policies for College-administered Web sites differ, but given the public nature of the Internet, exercise good judgment regarding what you publish online (most especially to a  union.edu domain). 

Guidelines for All Web Sites

All Union College Web sites are subject to copyright laws and fair use guidelines (available from Schaffer Library). 
The College reserves the right to immediately remove any Web site content that violates the College’s codes of conduct, which are available in the Student Handbook, Faculty Manual, and Staff Manual. All sites must also adhere to all local, state, and federal laws, and all College policies. 

Complaints about the content of Web pages should be directed to the Office of Marketing and Communications or Office of Information Technology Services.. In cases where there is a violation of applicable policies, laws, or established codes of conduct, the Chief Information Officer or Director of Marketing and Communications may remove the site from the network and suspend individual access privileges. The matter will then be referred to the appropriate campus judicial body. 

Union College supports the World Wide Web Consortium’s Web Accessibility Initiative and encourages Web developers to follow the consortium’s Web Content Accessibility Guidelines, which are available at http://www.w3.org/TR/WCAG/  The Guidelines help make web pages accessible to people with disabilities.

Types of Web Sites

The Official College Web Site

The official College Web site, www.union.edu, is administered out of the Office of Communications and Marketing and includes the homepage, secondary pages, office sites and most academic departments.

All users of the www.union.edu content management system must adhere to the policies and style guidelines accessible here:http://www.union.edu/Resources/Technology/Web/CMSUserGuide/

Though a valuable student resource, www.union.edu is not a Web publishing platform for students.

Contact: ucco@union.edu or (518) 388-6131

Course Web Sites

The College encourages faculty to create Web sites for as many of their courses as possible. Keep in mind, however, that visitors to the site will draw conclusions about the level of scholarship at Union in part by looking at course Web sites. Faculty may request assistance from ITS in setting up their course sites.
Contact:helpdesk@union.edu or (518) 388-6293

Student Club and Organization Web Sites

Student organizations and clubs are encouraged to create Web sites to promote and document their activities. As with departmental Web sites, Group and Club Web sites represent the College, and should therefore be maintained with valid information. Given that Web sites maintained by students necessarily change hands at least once every few years, it is especially important to maintain a valid contact name and “last updated” stamp on all pages of the site. Sites with invalid or outdated information may be unlinked from the Union web site or taken down altogether. 

Student Club Web sites residing on Union College owned systems or served through the Union College network are permitted but shall include the disclaimer that:  “Union College does not monitor or endorse student club web sites residing in the Union College domain. The College is not responsible for the contents of student club web sites or electronic mail communications. Views and opinions expressed on student club web sites or in e-mails are strictly those of the authors.” Student clubs and organizations should request assistance from ITS in setting up their sites.

Contact: helpdesk@union.edu or (518) 388-6293

Personal Web Sites

All members of the campus community are encouraged to express themselves on the web creatively and responsibly. Personal site developers are encouraged to remember that their sites will be available worldwide, and will be viewed as representative of the College. Remember that potential visitors include prospective students, parents, professional colleagues, and the general public. 

Personal Web sites residing on Union College owned systems or served through the Union College network are permitted but shall include the disclaimer that: “Union College does not monitor or endorse the personal Web sites residing in the Union College domain. The College is not responsible for the contents of personal Web sites or electronic mail communications. Views and opinions expressed on personal Web sites or in e-mails are strictly those of the authors.”

The contents of personal Web sites are the sole responsibility of the individual; Union College accepts no liability for personal web sites. Contact ITS for assistance setting up a personal site.
Contact: helpdesk@union.edu or (518) 388-6293

Social Media Sites

Union College supports the engagement of its students, faculty and staff in the social media space, both individually and as part of their work for the college. To make that experience most beneficial to all involved, the Office of Communications & Marketing has posted social media best practices at: http://www.union.edu/communications/.
Contact: ucco@union.edu or (518) 388-6131

Amendments

The College reserves the right to amend these policies and procedures.