Finance Department
Union College has a growing list of preferred vendors that provide the college with the most benefit at the best pricing. This list is meant to serve as a basis of standardization for purchasing that happens throughout Union and is considered a living document.
Because of the nature of procurement, these preferred vendors are subject to change through contract negotiations and changing rates but should be utilized for all common purchases made on campus. More specialized purchases or products may seek vendors outside of this list but will be reviewed more closely by the Procurement department when appropriate.
If any computer-related goods or services are needed for Faculty and Staff usage, please contact ITS Help Desk for them to fulfill any necessities as all major computer products and services should be handled through them.
If any personnel services are needed for Faculty and Staff usage, please contact Human Resources for them to fulfill any necessities and services should be handled through them.
If any facilities-related goods or services are needed for Faculty and Staff usage, please contact Facilities for them to fulfill any necessities and services should be handled through them.
For any further questions about specific vendors or enrollment, please email Purchasing and they will reply back at their earliest convenience.
Preferred Vendors
Representative: Jim Loeffler (james.loeffler@airgas.com)
Representative Phone: (814) 504-8966
Contract: E&I Cooperative (CNR01362)
Goods Type: Industrial & Laboratory Gases, Welding Supplies with Associated Products and Support Services
Payment Methods: P-card and POs
Airgas is the nation's leading single-source supplier of gases. Their custom and robust supply chain solutions are built to suit the needs of E&I members. With a dedication to education and research, Airgas's Total Access program also supports members who are small colleges, technical schools without welding programs, and K-12 institutions who are spending below $5,000 annually.
Website: http://americaneducationsupply.com/
Representative: P: (800) 323-5686
Contract: E&I Cooperative (EI00069)
Goods Type: Mattresses, Hospitality Supplies, Equipment and related services
Payment Methods: P-Card and POs
American Education Supply is now a wholly owned brand of Consolidated Hospitality Supplies. This partnership brings the added benefit of an expanded distribution network with the same great ordering experience. All contract terms and conditions remain unchanged. This contract provides educational facilities with the hospitality products they need to create great spaces across the entire campus. From design to delivery and installation, American Education Supply creates beautiful, functional spaces.
Website: Workday Punch-out
Representative: Kevin Black (kblack@apple.com)
Contract: Union College
Customer number: 70869
Apple designs, manufactures and markets smartphones, personal computers, tablets, wearables and accessories and sells a range of related services. The Company's products include iPhone, Mac, iPad, AirPods, Apple TV, Apple Watch, Beats products, HomePod, iPod touch and accessories.
Website: https://us.vwr.com/
Representative: P: (800) 932-5000
Contract: E&I Cooperative (CNR01459)
Goods Type: Laboratory Supplies and Services
Payment Methods: P-card and POs
Avantor is a leading global provider of mission-critical products and services to the biopharma, healthcare, education and government, and advanced technologies and applied materials industries. Their portfolio is used in virtually every stage of the most important research, development, and production activities in the industries they serve.
Website: Workday Punch-out
Representative: E&I (eandi@bhphoto.com)
Contract: E&I Cooperative (CNR01341)
Goods Type: Electronics and Accessories
Payment Methods: P-card and POs
B&H Photo Video Pro Audio offers a complete line of photo, video, audio, lighting, pro accessories, entertainment, projection, and surveillance devices. The E&I B&H Photo Video contract delivers all this plus the broadest selection of security, multimedia, optics, and AV presentation technology in the industry.
Website: https://www.beckmancoulter.com/
Representative: Joe Ruff (jmruff@beckman.com)
Contract: E&I Cooperative (EI00243)
Goods Type: Laboratory Supplies
Payment Methods: P-card and POs
Beckman Coulter serves researchers in academic and commercial laboratories throughout the world. As a leading manufacturer of biomedical research equipment, Beckman Coulter continually designs new and adaptable products, and is dedicated to systematic excellence through superior quality, reproducibility, and reliable performance.
Website: https://www.browntours.com/
Phone: (518) 843-4700
Goods: Transportation
The Brown Family of Transportation is a full-service transportation organization. They offer charter service, group tours, pre-planned individual and group vacations as well as a full-service travel agency.
Website: https://www.cdwg.com/
Representative: Rick Carollo (rcarollo@eandi.org)
Contract: E&I Cooperative (CNR01402)
Goods Type: Cloud Services
Payment Methods: P-Card and POs
E&I’s CDW-G contract provides complete access to a large portfolio of 200 cloud solutions representing approximately 45 provider partners. These solutions include companies like SaaS, IaaS, PaaS as well as public, private, and hybrid cloud providers such as Acronis, Egnyte, Nasuni, Unitrends, and more.
Website: www.cdwg.com/eandihardware
Representative: Stephanie Christensen (steplay@cdw.com)
Contract: E&I Cooperative (CNR01439)
Goods Type: Hardware
Payment Methods: P-Card and POs
CDW-G brings E&I members a broad array of products and services ranging from hardware and software to security, hybrid infrastructure, and ongoing support. Their just-in-time inventory model and multiple distribution centers ensure you have the solutions you need, when you need them. With 1,000+ brand partnerships, CDW-G provides support from in-house brand experts, time-saving account features, and custom product bundles. Teams help create campuses that inspire active learning, collaboration, and keep faculty, staff, and students connected.
Website: https://corehandf.com/
Representative: Ken Wolters (kwolters@corehandf.com)
Contract: E&I Cooperative (CNR01485)
Goods Type: Athletic Equipment and Supplies
Payment Methods: P-card and POs
Core Health and Fitness (Core) is the world’s largest privately-held manufacturer and distributor of commercial fitness products. Its four highly-rated, iconic brands are the most trusted in the industry: StairMaster®, Nautilus®, Schwinn®, and Star Trac®.
Website: Workday Punch-out
Representative: Tyler Asberry (tyler.asberry@dell.com)
Phone: (512) 298-0219
Contract: NYS
Agreement number: PM20820
Dell Inc. is an American based technology company. It develops, sells, repairs, and supports computers and related products and services.
Website: www.demco.com/e-i-contract (Discount Code: C40701)
Representative: P: (800) 356-1200
Contract: E&I Cooperative (CNR01468)
Goods Type: Library Furniture Solutions
Payment Methods: P-card and POs
For over a century, Demco has been dedicated to serving the needs of America’s libraries and schools. The E&I Demco contract provides a broad product offering of over 50,000 items encompassing furniture, supplies, equipment, and learning materials for libraries, classrooms, makerspaces, and other learning environments.
Website: www.enterprise.com www.nationalcar.com www.alamo.com
Representative: 1-800-Rent-A-Car 1-800-Car-Rent 1-800-Go-Alamo
Contract: E&I Cooperative (CNR01494)
Goods Type: Transportation Rentals
Payment Methods: P-Card (Use code XZ24B51 when making a reservation on behalf of Union College)
Leisure Code: XZ78990 - This code can be utilized, and should only be utilized, for PERSONAL rentals. DO NOT use this code for Union College Business travel.
Union College has had a prolonged relationship with Enterprise (and related brands) for our cross state/country needs and has only stood to benefit from the frequent discounts received from our standing contracts through E&I. For further details, please visit Union’s Car Rentals webpage.
Website: https://www.ferguson.com/industry-solutions/facilities-supply
Representative: P: (855) 232-0025; eandi.customerservice@ferguson.com
Contract: E&I Cooperative (EI00216)
Goods Type: Plumbing-related construction and maintenance products
Payment Methods: P-Card and POs
Ferguson is the largest supplier of plumbing-related construction and maintenance products in the US, offering some of the most recognized and trusted brands such as Kohler, Moen, Delta, Elkay, and Zurn. Utilize the following account numbers when processing orders:
- Store/Walk In Orders # 960417
- Maintenance Operational Orders # 249759
Website: Workday Punch-out
Representative: P: (800) 472-4643
Contract: E&I Cooperative (CNR01496)
Account Number: 004985
Goods Type: Maintenance, Repair, and Operational Supplies
Payment Methods: P-Card and POs
The E&I Grainger contract delivers the greatest overall value for educational institutions. Offering more than 1.7 million products in over 32 maintenance, repair, and operational (MRO) categories, Grainger leads the industry in being one source for all your MRO needs. E&I members benefit from Grainger’s deep expertise in products and services while gaining efficiencies when leveraging the company’s supply chain.
Website: https://www.henryschein.com/
Representative: Taylor Doan (taylor.doan@henryschein.com)
Representative Phone: (724) 406-4161
Contract: E&I Cooperative (#2021002973)
Goods Type: Supplies for the following: Medical, Athletic, Laboratory, Education, Equipment and Treatment, Training and Simulation.
Payment Methods: P-Card and POs
As one of the largest distributors in the education arena, our team works with colleges and universities to assist in reducing costs throughout departments and across campuses. We specialize in servicing the medical, dental, athletic, and R&D departments within the college and university space.
Website: N/A
Representative: F: (877) 797-3441
Contract: E&I Cooperative (CNR01336)
Goods Type: Background Investigations and Related Services
Payment Methods: PO & P-Card
HireRight is the industry's premier provider of employment screening services, helping educational institutions hire honest, qualified, and reliable employees. Their mission is to empower institutions with the information needed to quickly hire the best candidates while ensuring a safe and secure workplace. With HireRight's comprehensive screening services, E&I members receive customizable solutions and the ability to order, manage, and view background checks online or via an integrated solution.
Website: https://www.hp.com/
Representative: Ken McKenna (Ken.McKenna@atecgroup.com)
Contract: Union College Negotiated (E70653)
Goods Type: Computer Equipment
Payment Methods: P-Card and POs
Our partnership with HP has provided Union College with plenty of business-grade equipment to furnish all of the campus’s needs, allowing us to technologically strive. Providing us with computer equipment ranging from laptops, docking stations, and monitors to much more, our ITS department has continued to ensure we achieve the best with the best.
Website: https://www.krackeler.com/
Representative: Cindy Miller (clm@krackeler.com)
Contract: NYS Contract (PC68667)
Goods Type: Laboratory Supplies and Services
Payment Methods: P-card and POs
Krackeler Scientific is a leading, Albany based full-line distributor of general laboratory supplies, large and small equipment, chemicals, bioreagents, chromatography consumables, tissue culture products, sophisticated biological kits, media and supplements, lab safety products, personal protective gear, and just about anything else you’d want to find in a scientific space.
Website: https://www.labrepco.com/
Representative: sales@labrepco.com
Contract: E&I Cooperative (CNR01424)
Goods Type: Lab Equipment, Instruments, Accessories, Supplies, and Maintenance
Payment Methods: P-card and POs
LabRepCo offers an expansive assortment of lab equipment and instruments. The company specializes in providing an individualized consultative solutions approach to meet your specific needs. E&I’s competitively solicited LabRepCo contract offers members the highest levels of professional expertise, over 40 years of industry experience, and quality products that all dovetail perfectly to provide just the right solution for every lab environment.
Website: Workday Punch-out
Representative: Ronald Manning (ronald.manning@lowes.com)
Contract: E&I Cooperative (CNR01375)
Goods Type: Building / Construction Materials and Services
Payment Methods: P-Card and POs
This competitively solicited contract features a variety of purchasing options, including Lowe's “walk-in” solution – a fast, convenient way to utilize the E&I contract and instantly realize cost savings on building supplies and related products. You can even order online and still benefit from significant savings.
Website: http://www.napaprolink.com/
Representative: N/A
Contract: E&I Cooperative (CNR01477)
Goods Type: Auto Parts, Supplies, and Services
Payment Methods: P-card and POs
The E&I NAPA contract offers aftermarket light, medium, and heavy duty automotive and truck parts, as well as parts for off-road equipment, tools, paint, motorcycle, agriculture, and even non-automotive applications. Technical and shop training is also available for the educational market, and members have multiple easy, seamless ways to order the parts they need.
Website: https://procurexinc.com/
Representative: Krystle Kassab (krystle@procurexinc.com)
Contract: E&I Cooperative (CNR01506)
Goods Type: Reverse Auction Services
Payment Methods: N/A
Procurex offers a cloud-based reverse auction software platform developed and led by purchasing and procurement professionals with extensive strategic sourcing expertise. E&I members receive valuable eRFX tools and services to collaborate with qualified vendors and realize cost savings through reverse auction events.
Website: https://www.sherwin-williams.com/
Representative: Questions and ordering should be handled through your local store
Contract: E&I Cooperative (CRN01400)
Goods Type: Paints, Stains, Equipment, Related Supplies and Services
Payment Methods: P-card and POs
Sherwin-Williams is one of the world’s leading companies engaged in the manufacture, distribution and sale of coatings and related products to professional, industrial, commercial and retail customers. More than 4,000 stores and local sales representatives make Sherwin-Williams North America’s largest single-source supplier of high-quality paints, stains, masonry coatings, equipment and brand-name wall and floor coverings.
Website: https://www.swabiz.com/air/booking/index.html?companyId=99770790
Enrollment Website (if not already enrolled with Southwest)
Representative: N/A
Contract: Direct
Goods Type: Flights
Payment Methods: P-card
SWABIZ Company ID: 99770790
Union College established a relationship with Southwest Airlines in order to gain better benefits for the campus and our Faculty and Staff as a while. It's urged that whenever possible to take advantage of their flights while earning benefits on your own Rapid Rewards account.
Website: Workday Punch-out
Representative: N/A
Contract: E&I Cooperative (CNR01373)
Goods Type: Office Supplies
Payment Methods: P-card
Staples is the world’s leading office products and solutions company, with 83,000 associates worldwide and offering more than 1 million products. E&I members get access to product specialists supporting each category who are prepared to provide member-specific pricing and customized online ordering. This contract provides access to Staples’ entire family of brands: TRU RED™, NXT Technologies™, Coastwide Professional™, Union & Scale™, and Perk™.
Website: https://www.sunbeltrentals.com/
Representative: Questions and ordering should be handled through your local store
Contract: E&I Cooperative (CNR01437)
Goods Type: Equipment Rental, Lease or Purchase and Related Services
Payment Methods: P-card and POs
Sunbelt Rentals is one of the largest equipment rental companies in North America with over 825 locations and a portfolio featuring more than 90 product categories. In addition to their fleet of equipment and selection of tools, this contract also offers training programs dedicated to scaffolding, aerial work platforms, and forklifts. All Sunbelt employees undergo mandatory worker safety programs so your job can be completed easily, reliably, and safely.
Website: https://www.unigroup.com/
Representative: Tim Grimes (tim_grimes@unigroup.com)
Contract: E&I Cooperative (CNR01503)
Goods Type: Commercial and Residential Relocation Services
Payment Methods: P-card and POs
UniGroup is the nation’s largest household goods relocation organization, with a portfolio of world-class brands including Mayflower, United Van Lines, and UniGroup Logistics. Their combined network of more than 500 locations nationwide can arrange customized pickup and delivery services to anywhere in the continental U.S.
Website: https://www.unitedrentals.com/
Representative: P: (518) 869-5335
Contract: E&I Cooperative (CNR01438)
Goods Type: Equipment Rental and Services
Payment Methods: P-card and POs
United Rentals is the largest rental company in the United States with over 900 locations nationwide. This Fortune 500 industry-leader specializes in providing everything you need for general rental, tool solutions, power & HVAC, trench safety, pump solutions, and reliable onsite solutions.
Website: https://universitysleep.com/
Representative: P: (224) 281-7181
Contract: E&I Cooperative (EI000710
Goods Type: Mattresses, Hospitality Supplies, Equipment and Services
Payment Methods: P-card and POs
University Sleep mattresses combine the finest materials, sleep research expertise, and state-of-the-art manufacturing technology to give your students a comfortable bed that lasts longer and stays clean from the inside out. University Sleep offers an extensive product line to address a range of needs, including mattress covers, bed frames, and medical mattresses.
Website: https://wadetours.com/
Phone: (518) 355-4500
Goods Type: Transportation
Current rates
Wade Tours offer tours to exciting destinations with luxury motor coaches, friendly drivers & tour escorts.
Website: https://www.whalentent.com/
Representative: (518) 559-0218
Contract: Union College Negotiated
Goods Type: Equipment Rental and Services
Price List: Whalen Tents 2023 Price List
Payment Methods: P-card and POs
For over 145 years, Whalen Tents has been focused on providing safe equipment, on-time delivery, and professional setup.
Supplier Diversity
Union College strives for supplier diversity and encourages a variety of businesses to reach out for a more inclusive community experience. Any suggestions for vendors / suppliers that represent diverse peoples can be submitted to Purchasing and based on the needs of the campus will be contacted for further information.