Workday 4 U

#WD4U

Workday Terms & Processes

Union employees can now explore the updated "Workday Terms and Processes" page, a valuable resource for reviewing newly introduced process names and terms in Workday. This tool helps bridge the gap between familiar Union-specific terminology and the updated language used within Workday, ensuring a smoother transition and a clearer understanding of the new processes.

To better understand the terms, please refer to the terminology information sheet.

Union TermWorkday Terms
Cash AdvancesSpend Authorizations
Purchase OrderRequisition
No Current TermDue date
Job CardJob requisition
Charge OutInternal Service Delivery
No Current TermReceipts
Journal Entry ReclassAdjust Accounting
PcardExpense card
Termination - Term PAFTermination
RFQRFQ (Request for Quote)
ManagerManager
No Current TermPlanners (Workday security role)
Pay StubPay Slip
Direct DepositPayment Elections
Ok -To- PayCreate Receipt
Object codeSpend Category
Department CodeCost Center
Cash AdvanceSpend Authorization
Payment RequestSupplier Invoice Request
Shop on a pre-established Supplier Website (Amazon, Apple, B&H, Dell, Grainger, Lowes. Staples and WB Mason)Punch Out
Placing an order in Workday with a supplier when the goods and/or services are not available in the punchout catalog.Request Non Catalog Items
EncumbranceObligation
Requisition StageCommitment
VendorsSuppliers
Charging multiple departments for an itemSplits
Item/Part NumberSupplier Item Identifier
Resignation, Retirement, etc.Termination
Union TermWorkday Terms
Expense Reports - When it’s required
Different expense itemsItemization
Splitting cost centersItemization
Personal ExpenseItemization
WarrantiesItemization
Supplier Invoice Requests
Different spend categoriesItemization
Splitting cost centerItemization
Items being purchased that cross fiscal years (software subscriptions, memberships)Itemization
Assets ($5,000 or more)Itemization
Items purchased using Grant fundingItemization
Requisitions
Different spend categoriesItemization
Splitting cost centerItemization
Items being purchased that cross fiscal years (software subscriptions, memberships)Itemization
Assets ($5,000 or more)Itemization
Items purchased using Grant fundingItemization