Accounts Payable

Payments made through Accounts Payable for services rendered may result in the payee receiving an IRS tax form 1099.

Union College Accounts Payable checks are valid for 180 days.

Inquiries into payment status or lost checks should be directed to our Accounts Payable Team or (518) 388-6630.

Payments are issued on Fridays (subject to change based on Holiday and College closures)

• Supplier payments are issued based on the Suppliers payment terms (after the Supplier invoice is fully approved in Workday).
• Employee Reimbursements are paid the week following full approval of the expense report in Workday.
• Student Reimbursement/Monetary Awards are paid the week following full approval of the Student Reimbursement & Monetary Award Form.

Recommendations

• Submit the request at least 2 weeks in advance to allow proper approval times.
• If a payment is time sensitive. Please email accountspayable@union.edu with TIME SENSITIVE in the subject line after the request is submitted in Workday. Please include any pertinent information regarding the request, including the document number from Workday and when the payment is requested to be paid.

• Foreign Currency Calculator
• Human Subjects Research Participant Payment Policy & Procedures
• Human Subjects Research Participant Allowable Payments Documentation

Forms

• W-9
• W-8BEN
• W-8BEN-E
• NYS Sales Tax Exemption Form
• Payment Request Form (Update coming soon...)