Journal Entries

Effective July, 1, 2024, campus users who are assigned Journal Entry Specialist role can log into Workday to perform the following tasks:

• Accounting Adjustment
• Create Journal
• EIB Manual Journal

Each task has its own particular function and should be utilized when no other tasks within Workday are applicable. For any questions, please reach out to JournalEntry@union.edu.

Utilize an "Accounting Adjustment" to correct a coding error or modify worktags on operational transactions after it is paid. This task is only applicable to Supplier Invoices, Supplier Invoice Adjustments, and Expense Reports.

For detailed instructions please see the Instructions PDF below.

• Accounting Adjustment Instructions

"Create Journal" is used to manually enter journal entries, to move revenue/expenses, or process corrections when an accounting adjustment can’t be used.

For detailed instructions please see the Instructions PDF below.

• Create Journal Instructions

An "EIB Manual Journal" is used to upload accounting journal data from a spreadsheet, to move revenue/expenses, or process corrections when an accounting adjustment can’t be used.

The EIB Template must be downloaded and filled out in Excel (Please don’t change the format or columns). Please contact FP&A or Controllership if you need assistance or guidelines on how to fill out.

For detailed instructions please see the Instructions PDF below.

• EIB Template
• EIB Upload Instructions

To post in Workday, the journal entry must be approved by the reviewers: Cost Center Manager(s), Assistant Controller(s), Controller.

Workday has notifications to let the initiator of a journal know that their journal has been successfully completed, or when it is denied.